AgdaPkt 2010-09-27 - Laserfiche WebLink

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6.1 C ' REPORT To the HonorabMe Mayor and City Council From the Ci Mana er September 27, 2010 Subject ' Proposed By-faws amendment for Housing and Human Concerns Committee � � Recommendation ' Approve, by motion, the proposed By-laws amendment for the Housing and Human ' Concerns Committee to reduce the size of the voting committee members from nine (9} to seven (7). Background The Housing and Human Concerns Committee (HHCC) was reorganized in i#s present form by resolution of the City Council in 1994. At that time, the committee's By-laws were approved. A new committee was appointed in January 1995. Article II Section 2.1 Membership of the By-laws requires the committee to consist of nine voting members. These members are appointed by the City Council for four year terms (staggered befinreen even and odd numbered years). As their terms expire they may be reappointed by the Council following an annual recruitment for all City Boards, Committees, and Commissions (BCC's). There are currently two vacancies on the committee, and it has been difficult to consistently establish a quorum of five of the seven remaining members for every meeting. In keeping with the City's efforts to reduce costs due to budget constraints, and given that there are no other BCC's with membership larger than seven, the HHCC is proposing that their membership be reduced to seven. This will relieve the Committee of the extraordinary quorum requirement and facilitate the flow of business. It will also provide some relief to the City Clerk's office, who would have fewer positions to fil! thereby reducing their recruitment efforts. In addition, even as a seven person committee, the HHCC has been able to effectively represent the community's needs. Thus, after consulting with the HHCC, staff recommends that Article ll Section 2.1 of the By-laws be amended to reduce the size of the commi�tee's voting membership from nine to seven. Staff also recommends some additional changes to the By-Laws to update them and improve clarity including the following: • The appointed Council liaison position is deleted since the City Council has eliminated this Council assignment. . Section 4.1 on the committee creation of subcommittees shall be deleted because the committee decided to utilize Ad-hoc committees for special projects to reduce administrative needs. Ad-hoc committees will be assigned by the HHCC Chair, as needed. • Reference to General Plan was revised to emphasize implementation and acknowledge the revised format of the document.