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ADOPTION OF ORDINANCE 2243 AMENDING ARTICLE XV, SECTION 18.253 TO CHAPTER 18 OF THE CODE OF THE CITY OF REDWOOD CITY RELATING TO EXEMPTIONS AND CREDITS TO THE TRANSPORTATION IMPACT FEES FOR USES EXCEPT PROFESSIONAL, MEDICAL, BUSINESS AND ADMINISTRATIVE OFFICE USES WITHIN A CERTAIN DEFINED DOWNTOWN AREA (first reading on 1/27/03); 7.1 Section — Motions (continued) — Removed from Consent Calendar B. M/S Ruskin /Howard to approve and authorize execution of an agreement with Winzler & Kelly Consulting Engineers of San Francisco, California, for providing consultant services for the Preliminary Design of the Bayfront Canal Improvement Project, in an amount not to exceed $210,062.00. Council Member Ruskin stated that both this item and item 7.1.0 did not provide enough information for him to vote for approval. The recommendation stated the company and amount of the contract in each case, but not a clearly stated reason for choosing that particular company. He stated that there were no figures of comparison provided. Senior Civil Engineer Chang explained that when selecting a consultant service for professional engineering, depending on the specialty of the project, 4 -6 companies are invited to submit proposals. The scope of work required is identified in the Request for Proposals process and the proposals submitted detail the company's approach to the project and the amount of staff hours to be used. The fee schedule of each company is available to staff when evaluating the proposals and at that time 3-4 companies are chosen to be interviewed. After the interviews, the ranking of first, second and third are given to the top three most qualified companies. The first ranked company submits a detailed proposal of the scope of work and fee schedule. After detailed review, staff then negotiates costs and if agreement is reached with the first ranked there is no further negotiation with the other two companies. At that point the proposal will go to the City Council for consideration. The motion passed by a unanimous voice vote. MINUTE ORDER 03 -34 C. M/S Ruskin /Howard to approve an agreement with BKF Engineers of Redwood City, California, for providing consultant services for the Final Design of the 5` Avenue Storm Drainage Pump Station, in an amount not to exceed $265,867.00. The motion passed by a unanimous voice vote. MINUTE ORDER 03 -35 Council Member Hartnett left the dais due to conflict of interest (residence location) 7.2Section — Resolutions (continued) — Removed from Consent Calendar B. Stop sign installation on Grand Street at Harrison Avenue; REGULAR CITY COUNCIL MEETING FEBRUARY 10, 2003 MINUTES PAGE 6