AgdaPkt 2003-03-10 - Laserfiche WebLink

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Summary of Recommended Reductions A Z City Attomev The City Attorney's office will meet their reduction target by reducing the amount of funds allocated to outside counsel. Some of the work that has been sent to outside counsel in the past will be done in house, increasing staff work load and potentially impacting response times on some projects. City Clerk The Deputy City Clerk position in the City Clerk's office is currently vacant and will not be filled for at least four pay periods. During the recruitment period, the position will not be filled with a temporary employee. Instead, in order to meet the target reduction, the Clerk's office will distribute these responsibilities to two staff members with added casual staff support. As a result of this reduction, service on less urgent issues will be prolonged. Response times in general will also increase somewhat. City Council The City Council target reduction will be met by reducing the Council's conference budget and miscellaneous services budget. The impact will be that council members may not be able to attend a conference. This reduction will also significantly limit Council's ability to financially support any unique or unexpected projects or interesting one -time funding requests. City Manager The City Manager's office will meet its target reduction by not filling the currently vacant Management Analyst position, which will result in a negative impact to the citywide performance measures program. Other service impacts include reducing the effectiveness of the neighborhood improvement grants program, elimination of the citywide volunteer program and a delay in implementing the citywide complaint tracking system. Community Development Services In Engineering & Construction, General Fund reductions will be achieved by extending a vacant Asst. Engineer position and by reducing expenditures for outside development review ($29,500). Since the local economy is causing a reduced demand for development review, these one -time reductions will have no adverse impact on service levels. Building and Inspection has already reduced plan- checking staffing to mirror the development review slowdown, creating cost savings ($36,000). This reduction is considered on- going. Other on -going savings in materials, supplies and services tied to reduced activity will be realized as well ($4,000). The Planning staff will reduce expenditures by releasing a contract planner earlier that previously planned, and by eliminating the remaining balances in training, memberships and meetings accounts through 6/30/03 ($14,552). These are one- time reductions that will have some impact on the level of service within the planning function and will reduce staff exposure to and tracking of trends, new legislation and /or information sharing. The Department administrative function will see a reduction in remaining training budget and the equivalent of one less work week by the Community Development