AgdaPkt 2010-10-25 - Laserfiche WebLink

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6.1 C i Page 1 '� RE PO RT To the Honorable Mayor and City Council From the Ci Mana er October 25, 2010 SUBJECT Purchase of Ten Police Patrol Cars RECOMMENDATIDN Approve by motion the purchase of ten Ford Crown Victoria patrol cars in the amount of ' �249,821.05 from San Francisco Ford of San Francisco, California under the cooperative purchasing agreement of the City and County of San Francisco's Purchase Order number POAC 10000173. BACKGRQUND The Public Works Services Department, in conjunction with the Police Department, developed the replacement schedule for police patrol vehicles, at the most economically beneficial point in their life cycle. At pre-described intervals, police vehicles undergo a thorough evaluation, including but not limited to age, mileage, condition, maintenance history, downtime, and anticipated future repairs. Currently, 29 police patrol cars are in use by the Patrol Division of the Police Department. All ten of these vehicles are scheduled replacement vehicles for older, in- service patrol cars, and all meet the City's fleet rep[acement criteria. Historically, police cars have been on a four year life cycle and replaced before any major failure occurs. The Redwood City Code, Chapter 2, Article VII, Section 2.80(B) "Open Market Purchases," makes it possible far the City to realize significant savings from larger volume purchases through other public agencies that have followed a competitive bid process similar to that prescribed by Redwood City's Code and Charter. After doing extensive research, staff from the Equipment Services Section found that the City and County of San Francisco recently administered a competitive bid process for the same type of police patrol cars and San Francisco Ford was the lowest responsible bidder. The base unit price without taxes for the City and County of San Francisco police car is $21,625.00. However, the Redwood City's unit will be �21,181.20 without taxes due to differing in the vehicle options. ALTERNATIVES The Council could deny this purchase. Not approving the purchase of these police cars would impact the operations of the Police Department if one or more of these patrol cars were to experience unreliable service andlor an unforeseen breakdown. The Council could direct staff to solicit bids on our own, however this would probably not be cost effective since the City and Coun#y of San Francisco's bid was a recent competitive bid process in which San Francisco Ford was the lowest responsible bidder. FISCAL IMPACT Funds for the purchase of the ten patrol cars were approved and appropriated by the City Council in the FY 2010/11 Equipment Replacement Fund Budget in the amount of