Agmt10 John W. Gardner Center for Youth "JGC", The Sphere Institute

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ii/z/u AMENDMENTTO AGREEMENTFOR CONFIDENTIAL DATA EXCHANGE OF LIMITED DATA BETWEEN CITY OF REDWOOD CITY AND THE JOHN W. GARDNER CENTER FOR YOUTH AND THEIR COMMUNITIES AND THE SPHERE INSTITUTE In an effort to streamline the work of the John W. Gardner Center For Youth and Their Communities at Stanford University (hereinafter referred as JGC) with the data covered under the Data Use Agreement (hereinafter referred as DUA), for the Youth Data Archive (hereinafter referred as YDA) JGC will become the sole custodian of these data, a role currently shared with The Sphere Institute (hereinafter referred as SPHERE). This will involve transferring the YDA data from SPHERE to the JGC; during this transition, JGC and SPHERE will both house the data - and will individually be responsible for its security and confidentiality within their own systems - until SPHERE is able to transfer the YDA data to JGC and properly destroy all YDA data. At that point, JGC will assume all responsibilities referenced in this Amendment and in the DUA. This Amendment to the existing DUA formalizes the following activities: 1. City of Redwood City directs SPHERE to transfer all YDA data covered under the existing DUA in its current form to JGC no later than January 31, 2012 or ninety days after the signing of this amendment. 2. Upon receipt of YDA data from SPHERE, JGC assumes all duties assigned to SPHERE in the existing DUA, including full responsibility for its data storage and security and confidentiality (which will occur through Stanford University Information Technology Services). 3. On either January 31, 2012 or ninety days after the signing of this amendment, all references to SPHERE within the existing DUA are no longer valid and should be deleted. All YDA data at SPHERE will be properly destroyed. During the period prior to removal of SPHERE from this DUA, SPHERE will destroy all copies or derivations of the YDA data in its possession utilizing an approved method of confidential destruction. 4. Section F(2). of the existing DUA states: "At the termination of this Agreement or upon written request of City of Redwood City, whichever is earlier, JGC and SPHERE shall return all confidential and/or sensitive information promptly and destroy all copies or derivations of the confidential and/or sensitive information utilizing an approved method of confidential destruction, including shredding, burning or certified/witnessed destruction for physical materials and verified erasure of magnetic media using approved methods of electronic file destruction." With this amendment, SPHERE will no longer return data to City of Redwood City but will instead transfer data to the JGC. 5. Under no circumstances will SPHERE, its affiliated companies, or any of its subsidiaries be held to any form of liability for any YDA data hosting, residing, or locating at JGC. 6. Upon proper destruction of YDA Data at SPHERE, the designated person in Section E(2) of the existing DUA will no longer be responsible for security and confidentiality of the data covered under the DUA; JGC will assume this responsibility. SIGNED: � � � �� IZ�L'�'i�� B Bell Da� City Manager, City of Redwood City City of Redwood City .i�r '�� d L��l�� !� Sean MaCurdy Date Data Security Officer The Sphere Institute � � ��' �� RECEIVED Amy Gers ein Date Executive irector John W. Gardner Center , On behalf of Stanford University �AN - ��2 CiTY MANAGER'S OFFiCE CITV OF RFDNppp CITY