AgdaPkt 2010-11-08 - Laserfiche WebLink

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6.1 D Page 1 REPORT � To the Honorable Mayor and City Council From the Cit Mana er November 8, 2010 SUBJECT Agreement with Integrated Building Solutions Inc. for installing Intelligent Building Interface Systems (IBIS) Program RECOMMENDATION Approve, by motion, a technical consulting services agreement with Integrated Building Solutions, Inc. to install, monitor, and analyze data from an energy management system at four facilities in an amount not to exceed $86,710.00 and authorize the City Manager to increase the contract amount up to 10% if necessary. BACKGROUND The city's Facilities Energy Efficiency Program seeks to implement and support climate protection and foster sustainability consistent with Council's Strategic Goals. IBIS is a utility meter/control software program that provides the means to monitor, track, and control utility usage. It provides means to manage energy demand, measure equipment ' usage, and provide data for future facility imp�ovement projects that increase energy efficiency and conserve resources. A pilot IBIS program was implemented earlier this summer at City Hall and the Main Library. Currently, monitors in the City Hall lobby display real time energy consumption which educates the public of the need for a commitment to energy conservation. Staff now recommends implementing similar energy monitoring and control systems at four additional city-owned facilities — the Police Department, Redwood Shores Branch Library, Maintenance Service Center, and Fire Station No. 9. IBIS will provide continuous and detailed remote monitoring and reporting of a facility's energy usage. Monitoring electrical and gas consumption is the first step in managing demand. On- going energy usage will be reviewed and analyzed in combination with billing data, utility incentives, and building performance to realize opportunities to save energy and dollars. This will be especially critical as PG&E implements a tiered rate structure which takes into account energy shedding based on peak load periods during the day. The benefits of tracking energy usage include the ability to measure the perFormance of HVAC, lighting, and other energy using systems. For example, energy is wasted if equipment or a system is not operating as originally designed. Poorly pertorming equipment can be identified and adjusted or improved to ensure energy efficient performance. The IBIS program will assist staff in maintaining city facilities in peak condition. Integrated Building Solutions, Inc. was deemed to be the best qualified firm to provide energy management services based on staff s review of similar projects. lntegrated Building Solutions, Inc. will provide the software, hardware, labor and services required to install the monitoring equipment. The scope of work of this proposed agreement includes start-up and testing at each of the four city-owned facilities. Integrated Building