Agdapkt 2010-12-06 clsd and regular

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1 6.3A Page 1 REPORT To the Honorable Mayor and City Council From the Ci Mana er DECEMBER 6, 201 O SUBJECT Resolution Approving Amendments to the Shoreway Operations Agreement with South Bay Recycling, LLC (SBR) RECOMMENDATION Adopt by Resolution, amendments to the Shoreway Operations Agreement befin+een SBR and the South Bayside Waste Management Authority (SBWMA) for operation of the Shoreway Recycling and Disposal Center (Shoreway Center) in San Carlos. BACKGROUND Formed in 1982, the SBWMA is a joint powers authority with twelve member agencies (the cities of Belmont, Burlingame, East Palo Alto, Foster City, Menlo Park, Redwood City, San Carlos and San Mateo, the towns of Atherton and Hillsborough, the County of San Mateo and the West Bay Sanitary District) in San Mateo County. One of the primary responsibilities of the SBWMA is to oversee operation of the Shoreway Center. The Shoreway Center serves as a regional solid waste and recycling facility for the receipt, handling and transfer of refuse, recyclables and organic materials collected from the SBWMA service area (southern and central San Mateo County). Residential and commercial solid waste recyclable and organic materials collected in the SBWMA service area are taken to the Shoreway Center for processing, staging and shipment. Since June 1982, the SBWMA then the South Bayside Transfer Station Authority (SBTSA) has contracted with BFI/Allied Waste to operate the Shoreway Center through a series of Operations Agreements and extensions, the last of which is scheduled to expire on December 31, 2010. Operation of the Shoreway Center had never been competitively procured until the initiation of the contractor selection process by the SBWMA in 2005. The process to select a facility operator commenced in 2005 and through a series of SBWMA meetings the process for selecting a facility operator was finalized in 2007. On September 10, 2007 the City Council adopted Resolution No. 14808 approving the release of the SBWMA's facility operations services Request for Proposal (RFP) scope of services, proposal evaluation process and future contract terms. On November 1, 2007 the SBWMA released the facility operations services RFP. Proposals for the new services were due on March 4, 2008. The SBWMA received seven proposals from companies capable and qualified to provide the facility operations services described in the RFP. The RFP prescribed a thorough process to evaluate the proposals using an evaluation team consisting of SBWMA Board Members and staff and the consu{fing firm of Sloan-Vasquez.