Agdapkt 2010-12-06 clsd and regular

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' 6.1 B , Page 1 ! i REPORT I � To the Honorable Mayor and City Council From the Ci Mana er December 6, 2010 , SUBJECT ' Amendment No 1 to professional services agreement with Abey Arnold Associates for '� the Fair Oaks Childcare Center Play Area, Dove Beeger and Westwood parks ' renovation projects. i RECOMMENDATION Approve, by motion, Amendment No 1 in the amount of $9,960.00 to the professional services agreement with Abey Arnold Associates for a total not-to-exceed contract value , of $68,660.00. BACKGROUND The city previously contracted with landscape architects Abey Arnold Associates on September 9, 2009 to provide services including design, public involvement and construction support for the renovation projects at Fair Oaks Childcare Center, Dove Beeger and Westwood parks. Abey Arnold was selected to pertorm this work subsequent to a Request for Qualifications process. The fee for the original scope of work totaled $58,700.00. The agreement was approved by the City Manager compliant with the city's pu�chasing guidelines. Staff requests Council approval of Amendment No. 1 as amount of the original agreement and the proposed amendment, in aggregate, exceeds $60,000.00 and now requires Council approval. Due to changes in the scope of work over the term of these projects, the consultant has requested additional fees as compensation for their additional time to expedite the project and their additional work due the expanded scope. Prior to the public input and design phase, the scope of these three play area renovations was limited to replacing play equipment and increasing accessibility pursuant to Americans with Disabilities Act. That scope expanded as a result of the input received from park users at various community meetings. Designs now include improvements to drainage, irrigation, planting, special play surfaces, fencing, and expanded pfay areas. The increased scope of work has necessarily resulted in additional work hours for the consultant. Council has recently awarded the construction contracts for all three play area renovation projects. Construction of improvements at the Fair Oaks Childcare Center was awarded for $173,143.00 on October 11, 2010. Construction of improvements at Dove Beeger and Westwood parks was awarded for $342,082.00 on November 22, 2010. The consultant's fees for services, including design and construction support, are 13.3% of the construction contract value ($515,225.00) for all three projects. The proposed does not constitute a proje�t as defined by the California Environmental Quality Act and therefore requires no environmental review.