AgdaPkt 2011-02-07 - Laserfiche WebLink

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6.1D Page 1 REPORT To the Honorable Mayor and City Council From the City Manager February 7, 2011 SUBJECT Professional Services Agreement with David Powers and Associates for the 2580 El Camino Real (Mel's Bowl site) Project RECOMMENDATION Approve an agreement for environmental consulting services with David Powers and Associates for preparation of the 2580 El Camino Real (Mel's Bowl site) Project Environmental Impact Report (EIR). BACKGROUND Urban Housing Group proposes to develop the property located at 2580 El Camino Real (Mel's Bowl site) with a 149 unit, multi - family residential project consisting of 105 one - bedroom and 44 two - bedroom units that would range in size from 710 to 1,340 square feet. The proposal is consistent with the City's new Mixed -Use Corridor General Plan designation for the site which allows housing to be developed at up to 60 units /acre. The project is also consistent with the City's recently certified Housing Element that has identified the site for housing development. The City has already begun preparing zoning amendments to bring the site's existing commercial zoning designation into conformance with its newly approved General Plan and Housing Element. The anticipatedtime frame to complete project approvals is approximately ten months. Planning staff and the applicant have determined that an EIR is necessary for the project. Staff recently issued Requests for Proposals (RFP) to three environmental consulting firms. All three environmental consulting firms responded to the RFP. The proposals were scored according to the following criteria: 1) understanding of the project scope; 2) experience; 3) project management; and 4) budget and schedule. David Powers and Associates had the highest score in all of the categories and is staffs preferred consultant for this project. Their proposal, including sub - consultant work, is in the amount of $84,140. In addition to the contract amount, a 15 percent contingency of $12,621 is proposed. The contingency would be used only if absolutely necessary to respond to unanticipated challenges in a time - efficient manner to maintain work quality and schedule. Staff is requesting that the City Council grant the interim City Manager or his designee the authority to utilize the contingency fund as needed to complete the project. ALTERNATIVE Do not authorize execution of an agreement with David Powers and Associates and direct staff to seek additional consultant proposals. FISCAL IMPACT None. Pursuant to the City's Cost Recovery Program, the developer would pay for all costs associated with the EIR. 1