AgdaPkt 2011-03-07 - Laserfiche WebLink

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6.2A Page 1 REPORT To the Honorable Mayor and City Council From the City Manager March 7, 2011 SUBJECT Final Acceptance — Hawes Park Renovation Project RECOMMENDATION Accept, by motion, the Hawes Park Renovation Project, and authorize the release of bonds and the retention according to city procedures. BACKGROUND On March 22, 2010, Council awarded the construction contract for the Hawes Park Renovation Project to Robert A. Bothman, Inc. for a base bid of $1,421,128.00. During the course of the construction work from May 17, 2010 to December 3, 2010, two changed orders were issued for a total of $84,185.49 (or 5.9% of base bid), resulting in an adjusted contract price of $1,505,313.49. The change orders are the result of unforeseen site conditions related to the amount of infield mix availability and the outfield soil condition. The original infield mix was intended to be salvaged and reused. However, upon excavation, the amount of existing infield mix was substantially less than expected. Over half of the infield mix had to be newly imported onsite. The outfield soil condition was found to require additional disposal fee and trucking to a disposal site different from originally planned. The mitigation of the amount of infield mix and the outfield soil condition necessitated additional cost as well as time extension for the completion of the project which was originally set at 120 days. Substantial completion was achieved on December 3, 2010, but completion of the "punch list" was in progress until recently. Hawes Park is primarily used as a baseball field and also accommodates junior 49ers football and youth soccer. It is the seventh and final sport field identified for conversion of the playing surface from natural grass to synthetic turf in the Recycled Water Task Force Report dated March 3, 2004, and presented to Council on March 22, 2004. Converting sports fields from natural turf to synthetic turf reduces the demand on potable water supplies, decreases long term operating costs, and increases the availability of the facilities. In addition to the field conversion, the improvements to Hawes Park include new, much needed shade structures, bleachers, dugouts, scorekeeper's booth, restrooms that comply with the Americans with Disabilities Act, and resurfacing of the existing parking lot. ALTERNATIVES Council may choose not to accept the project or authorize the release of bonds and retention which would be contrary to the terms of the contract, prior Council action, and public contracting code.