AgdaPkt 2011-03-07 - Laserfiche WebLink

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6.2C REPORT Pdye 1 To the Honorable Mayor and City Council From the City Manager March 7, 2011 SUBJECT Final Acceptance — Water and Sewer Replacement Project (Hillcrest Drive, Circle Road and Hopkins Avenue) RECOMMENDATION Accept, by motion, the Water and Sewer Replacement Project (Hillcrest Drive, Circle Road and Hopkins Avenue), and authorize the release of bonds and retention according to city procedures. BACKGROUND The city annually performs projects that replace sections of the watermain system that have a history of service disruptions due to age, excessive maintenance requirements, and /or capacity limitations. Watermain sections targeted for eventual replacement are annually reviewed by the Building, Infrastructure, & Transportation and the Public Works Services departments to prioritize sections of the system most in need of replacement. In a similar fashion, the city systematically replaces sections of aging sewer infrastructure to ensure the continued reliability of the system. This year the Water and Sewer Replacement Project (Hillcrest Drive, Circle Road and Hopkins Avenue) replaced approximately 2,200 linear feet of watermain and 1,500 linear feet of sanitary sewer main, including residential services, fire hydrants, water valves, sewer laterals, and manholes to improve the performance and the reliability of the systems for area residents. On February 8, 2010 the City Council awarded the construction contract for the Water and Sewer Replacement Project (Hillcrest Drive, Circle Road and Hopkins Avenue) to K.J. Woods Construction, Inc., of San Francisco for their responsive and responsible low bid of $518,000.00. The project has been successfully completed in accordance with the plans and specifications for a total cost of $538,003.83. The contractor achieved substantial completion by August 30, 2010, and within the 120 days required by contract. Acceptance of the project was delayed until now due to cost negotiations with the contractor for additional work. One (1) change order was issued for the amount of $20,003.83, which is 3.8% more than the contract amount originally awarded. The change order is a result of quantity adjustments and additional work due to unforeseeable field conditions. The change order represents $3,810.00 for quantity adjustments and $16,193.83 for additional work. ALTERNATIVES Council may choose not to accept the project or authorize the release of bonds and retention which would be contrary to the terms of the contract, prior Council action, and public contracting code.