AgdaPkt 2011-03-07 - Laserfiche WebLink

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6.2D ragc 1 REPORT To the Honorable Mayor and City Council From the City Manager March 7, 2011 SUBJECT Final Acceptance — El Camino Real "Grand Boulevard" Streetscaping Project (Broadway to Brewster Avenue) RECOMMENDATION Accept, by motion, the El Camino Real "Grand Boulevard" Streetscaping Project (Broadway to Brewster Avenue), and authorize the release of bonds and the retention according to city procedures. BACKGROUND On September 14, 2009, Council awarded the construction contract for the El Camino Real "Grand Boulevard" Streetscaping Project to Redgwick Construction Company of San Jose. The project was awarded for a base bid of $1,413,582.80. Construction began in November, 2009, concluded in July, 2010, with the final punch list items completed in February, 2011. The project is successfully completed in accordance with the plans and specifications. Twenty -two (22) change orders totaling $135,016.19 were issued. The final contract amount is $1,548,598.99, which is 9.6% more than the contract amount initially awarded, but within the 10% contingency authorized by Council. Change orders included costs for final quantity adjustments, additional work to address unforeseeable underground conditions, and design modifications. The work of this project is intended to improve pedestrian safety, enhance the pedestrian experience at the intersection of El Camino Real and Broadway, and achieve better pedestrian access to the city's central business district and downtown transportation center. Included as part of this project is the addition of a median refuge area and street frontage improvements that will reduce the distance and time required for pedestrians to cross the street. Staff also included replacement of the watermains as part of this project to achieve some economy and to limit disruption resulting from multiple construction projects. ALTERNATIVES Council may choose not to accept the project or authorize the release of bonds and retention. Without a final acceptance of the project, the period for filing stop notices will be ninety days instead of the standard thirty days. FISCAL IMPACT Sufficient funding for this construction contract was previously appropriated and approved. A total of $1,162,000.00 in American Recovery and Reinvestment Act and Congestion Mitigation and Air Quality Improvement grant funds was awarded to the city specifically for the streetscape work of this project. Additional funding for streetscape work was approved as Capital Projects Fund — ECR Grand Boulevard. Funding for the work to replace the watermain was previously approved as Water Fund Capital Projects -- Distribution System Replacement Program.