AgdaPkt 2003-06-23 - Laserfiche WebLink

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REPORT June 23, 20L3 D -i To the Honorable Mayor and City Council From the City Manager Subject The Woodside Terrace A.M. Kiwanis Club is requesting the City Council authorize a letter permit for their 14` annual Fourth of July Carnival. Recommendation The City Council authorize execution of a letter permit for the Fourth of July Carnival sponsored by the Woodside Terrace A.M. Kiwanis Club through Butler Amusements. Background The Woodside Terrace A.M. Kiwanis Club has requested permission to conduct a Fourth of July carnival. The carnival will be conducted in the downtown area of Redwood City. (Please refer to Exhibit "A. ") The carnival shall be held on Friday, July 4, 2003, and end on Sunday, July 6, 2003. The hours of operation shall be from 10:00 a.m. until 11:00 p.m. each day of operation. The exception shall be on July4, 2003 when the carnival shall not begin operation until after 1:00 p.m. oratthe end of the Redwood City Fourth of July Parade, whichever occurs later. Set -up time will begin at 6:00 p.m. on Thursday, July 3, 2003. The site will be cleared by 5:00 a.m. on Monday, July 7, 2003. The Woodside Terrace A.M. Kiwanis Club has requested the use of city services, which are limited to the use of City owned barricades. The club has agreed to compensate the Cityfor the assignment of one Redwood City Police Officer to the carnival from the hours of 7:00 p.m. to closing each night. The Woodside Terrace A.M. Kiwanis Club will contact representatives of the businesses in the immediate area to inform them of the closure of the parking lot. Additionally, the group will place flyers on vehicles parked in the affected City lot one week prior to the event. The letter permit contains the standard "hold harmless' and insurance provisions including a provision removing the City from any liability should the carnival be delayed or canceled due to culvert work in the area, or the stationing of equipment related to that work. Alternatives The City Council could choose not to authorize the execution of the letter permit. The selection of this alternative would end a thirteen -year tradition.