AgdaPkt 2011-04-11 - Laserfiche WebLink

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6.2B REPC�RT To the Honorable Mayor and City Council From the Ci Mana er April 11, 2011 SUBJECT Final Acceptance—2009-2010 Spot Repair and Slurry Seal Project RECOMMENDATION Accept, by motion, the 2009-2010 Spot Repair and Slurry Seal Project, and autharize the release of bonds and the retention according to city procedures. BACKGROUND On August 9, 2010, Council awarded the construction contract for the 2009-2010 Spot Repair and Slurry Seal Project to G. Bortolotto & Co., Inc. of San Carlos. The project was awarded for a base bid of $543,591.13. Construction began in September, 2010, substantial completion was achieved by early November, 2010, final completion in January, 2011, and the final contract amount was recently resolved by staff. The project is successfully completed in accordance with the plans and specifications. Three (3) change orders totaling $58,004.67 were issued. The final contract amount is $601,595.80, which is 10.7% more than the contract amount initially awarded. However, 5.4% of the overage results from work performed on behalf of the County of San Mateo and Town of Woodside. Change orders on work performed on behalf of the city totaled 5.3% more than the contract amount initially awarded. This project resurfaced portions of Edgewood Road, Canyon Road, Alameda de las Pulgas, Fernside Street, Goodwin Avenue, Roosevelt Avenue, Circle Road and Hopkins Avenue. Change orders included costs for extra work and final quantity adjustments. Customarily, as with the 2008-2009 Slurry Seal Project, preparatory work (crack sealing) is performed by the city's Public Works Services Department. Reduced staffing and workload constraints prevented the Department from performing that work on this project and was added to the contract by change arder. The city entered into cost sharing agreements with the County of San Mateo and Town of Woodside. Pursuant to these agreements, the city will be reimbursed $28,736.06 for all work performed on streets other than the city's own. Typically, the city initiates these cost sharing agreements when the city's limits occur in the center of a roadway designated for resurfacing. Portions of Canyon Road, Alameda de las Pulgas, and Fernside Street were resurFaced subject to cast sharing agreements on this project. ALTERNATIVES Council may choose not to accept the project or authorize the release of bonds and retention which would be contrary to the terms of the contract, prior Council action, and public contracting code. FISCAL IMPACT Sufficient funding for the work af this project was previously approved and appropriated as Transportation Fund(Measure "A') -- Street Pavement Management Program.