AgdaPkt 2011-05-02 - Laserfiche WebLink

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6.1.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager May 2, 2011 SUBJECT Amendment Number 2 to Agreement with Moore, lacofano and Goltsman (MIG) for Environmental Consulting Services for the Stanford in Redwood City Project RECOMMENDATION Approve Amendment Number 2 with MIG in the amount of $41,384 to complete preparation of the Stanford in Redwood City Environmental Impact Report (EIR) BACKGROUND On August 11, 2008, the City executed an agreement with Wagstaff and Associates to assist staff with the preparation of an EIR for the "Stanford in Redwood City" project. The original agreement, which included sub - consultant work, was in the amount of $354,250. Wagstaff and Associates has since merged with MIG and is now referred to as MIG. In March 2010, the City Council approved the first amendment to MIG's contract agreement in the amount of $85,285. MIG is now requesting a second amendment to their contract with the City in the amount of $41,384, bringing the total scope of services to $480,919. The amendment covers unanticipated consultant and subconsultant costs for Stanford's revised site layout and resulting need for a revised traffic analysis, additional visual simulations, review of a Human Health Risk Assessment, additional screencheck Draft EIR reviews and other revisions related to recent case law that necessitated revisions to the EIR's Traffic Chapter. In addition to the contract amount, a 5 percent contingency of $24,045.90 is proposed. The contingency would be used only if absolutely necessary to respond to unanticipated challenges in a time - efficient manner to maintain work quality and schedule. This funding could also be used to support a greater than anticipated effort for preparing the responses to comments on the Draft EIR, which constitutes a significant portion of a Final EIR. Staff is requesting that the City Council grant the City Manager or his designee the authority to utilize the contingency fund as needed to complete the project. Stanford has agreed to submit additional funds to cover these expenses. It is anticipated that the Stanford Draft EIR will be released for public review in early summer and forthcoming for Council consideration later this year.