AgdaPkt 2011-04-25 - Laserfiche WebLink

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6.1.C. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager April 25, 2011 SUBJECT Amendment Number 3 to Agreement with Bottomley Associates for Urban Design and Planning Consultant Services for the Stanford in Redwood City Project RECOMMENDATION Approve Amendment Number 3 to Agreement with Bottomley Associates to complete the preparation of the Stanford in Redwood City Precise Plan. BACKGROUND On July 20, 2008 the City executed an agreement with Bottomley Associates for assistance with the preparation of a Precise Plan for the Stanford in Redwood City project. The original agreement with Bottomley Associates for $40,120 was executed by the City Manager because it was under $60,000. On August 24, 2009, Bottomley Associates requested a $27,030 amendment to their contract followed by an additional amendment in year 2010 for $21,550. Both amendments were approved by the City Council. Bottomley and Associates is now requesting a third amendment to their scope of services valued at $39,074 which would bring the total cost of services to $127,774. The amendment will cover costs that were unanticipated in the original scope of work including attendance and preparation for approximately six additional meetings with stakeholders, staff and the applicant, a Planning Commission Study Session and changes to the Precise Plan which came as a direct result of the EIR process, including traffic, circulation and utilities. Stanford University has agreed to submit additional funds to cover this expense. It is anticipated that the Draft Stanford Precise Plan will be released for public review in early summer and forthcoming for Council consideration later this year. ALTERNATIVES Do not authorize execution of Amendment Number 3 to Agreement with Bottomley and Associates.