AgdaPkt 2011-05-23 - Laserfiche WebLink

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6.1.B. - Page2 Trench Repair contract to Bay Area Paving, Inc. and based on their previous work, staff is confident that they will perform work under this contract to City standards. Staff has also recommended that the Council allow the City Manager to extend this agreement, by mutual consent, for up to two (2) times with each extension occurring for a period of one-year respectively. Through explicit language in Section 520 of the Contract Documents, all potential bidders were informed of possible renewals as part of the bidding process for the project. Allowing the City Manager to extend the agreement for two additional one-year periods provides residents and businesses with consistency of work and allows City staff to continue to evaluate the performance of this contractor and make a recommendation to the City Manager to extend the contract, if the contractor's performance meets or exceeds City standards. Bidder Bid Amount Bay Area Paving, I nc. $231,770.00 Engineer's Estimate $275,000.00 Recommended Bidder: Bay Area Paving, Inc. Substantiation: Although Bay Area Paving, Inc. is the only bidder on this project, staff has worked with them on previous Utility Trench Repair Projects and feels confident that they will continue to perform work in compliance with City standards. ALTERNATIVES Hire additional City staff to perform the work in-house in lieu of this contract. The Public Works Services Director has determined that the contract option is better, based on the following: 1. The trench repairs are not a full-time activity and occur sporadically throughout the year. 2. The cost of an additional full time crew, equipment, and materials would be more expensive than contracting this work out. 3. If all trench repairs were performed by existing City crews, staff would have to delay necessary pavement maintenance and temporary sidewalk maintenance in order to perform the trench repairs.