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3.2 3.3 Bulletin Boards The City shall provide suitable space for a bulletin board in the Police Department. The Association shall provide a bulletin board no larger than 30" x 40". The Association shall only be allowed to use such bulletin boards for communications having to do with official Association business, such as time and place of meetings. Use of City Facilities City employees or the Association or their representatives may in accordance with established City policies, be granted the use of City facilities for meetings of City employees provided space is available. The use of City equipment other than items normally used in the conduct of business meetings, such as desks, chairs, ashtraYs, and blackboards, is strictly prohibited unless written approval is received in advance from the City, the presence of such equipment in approved City facilities notwithstanding. 3.4 Advance Notice Except in cases of emergency, reasonable advance written notice shall be given to the Association if affected by any ordinance, rule, resolution or regulation directly relating to matters within the scope of representation proposed to be adopted by the City Council, by any board or commission of the City, or by any department, and the Association shall be given the opportunity to meet with such body prior to adoption. In cases of emergency when the City management determines that an ordinance, rule, resolution, or regulation must be adopted immediately, without prior notice of meeting with the Association, City management shall provide such notice and opportunity to meet at the earliest practical time following the adoption of such ordinance, rule, resolution or regulation. 3.5 Access to Work Locations Reasonable access to employee work locations shall be granted officers of the Association and their officially designated representatives, for the purpose of processing grievances or contacting members of the Association conceming business within the scope of representation. Such officers or representatives shall not enter any work location without the prior consent of the City Manager or his or her designated representative. Prearrangement for murine contact may be made by agreement between the Association and the department head and when made shall continue until revoked. Access shall be restricted so as not to interfere with the normal operations of the depas hxient or with established safety or security requirements. Solicitation of membership and activities concerned with the internal management of the Association, such as collecting dues, holding membership meetings, campaigning 4