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SECTION 14. PERSONNEL FILES An employee or his or her representative, on presentation of written authorization from the employee, shall have access to the employee's personnel file on request. The City shall furnish the employee copies of all performance evaluation reports and letters of reprimand or warning prior to placement of such documents into the employee's personnel file. The Employee may be required to acknowledge the receipt of any document entered into his personnel file without prejudice to subsequent arguments conceming the contents of such documents. SECTION 15. GRIEVANCE PROCEDURE 15.1 Definitions 15.1.1 A "grievance" is a formal written allegation by a member of the bargaining unit who has been adversely affected by an alleged violation of the specific provisions of this MOU during its term, excluding all ordinances, resolutions, rules and regulations, the subject of which is not specifically covered by the provisions of this MOU. Such excluded ordinances, resolutions, rules and regulations shall not be subject to the Grievance Procedure. 15.1.2 A "disciplinary grievance" is a formal written objection or challenge to any punitive disciplinary action including dismissal, demotion, suspension, reduction in salary, written reprimand, or transfer for purposes of punishment. Any reduction in pay for change in assignment which occurs in the course of regular rotation and is not punitive shall not be subject to this grievance procedure. 15.1.3 A "grievant" is any unit member adversely affected by an alleged violation of the specific provisions of this MOU, or a punitive disciplinary action. 15.1.4 A "day" is any day in which the administrative offices of the City of Redwood City are open for regularly scheduled business. 15.2 General Provisions 15.2.1 Until final disposition of a grievance, the grievant shall comply with the directions of the gdevant's immediate supervisor. 15.2.2 All documents dealing with the processing of a grievance shall be filed separately from the personnel files of the participants. 15.2.3 Any disciplinary grievances arising out of an incident in which the maximum corrective action imposed is a letter of reprimand or warnings 25