AgdaPkt 2011-06-13 - Laserfiche WebLink

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6.2.A. - Page 1 To the Honorable Mayor and City Cou nci I From the City Manager J u ne 13, 2011 SUBJECT Final Acceptance — Energy Lighting Retrofit Project (Marshall Street Parking Garage) RECOMMENDATION Accept, by motion, the Energy Lighting Retrofit Project (Marshall Street Parking Garage) and authorize the release of bonds and retention according to city procedures. BAC KG RO U N D On May 24, 2010, Council authorized execution of an energy services contract with A Bright Idea of Union City for the amount of $76,360.90 to replace the existing lighting in Marshall Street Garage with energy efficient fixtures. This project was performed in conjunction with Ecology Action, PG&E, and the San Mateo County Energy Watch Program. The final cost to the city is $60,596.27, and PG&E's share of the cost is $15,764.63 pursuant to the agreement. Work to replace 177 metal halide light fixtures with energy saving fluorescent fixtures began on October 31, 2010 and was substantially completed on September 28, 2010. Formal acceptance of this project has been delayed until staff's concern regarding the ballasts initially provided for the installation was fully resolved. Initially, the fixture manufacturer provided ballasts that would not function at temperatures lower than 50° F. The manufacturer agreed to replace these undesirable ballasts. However, the preferred ballasts were in great demand and remained on back order for a period of time. Retrofitting the lighting fixtures in the Marshall Street Parking Garage saves energy consistent with Council's strategic goal of supporting climate protection through conservation of energy resources. This project also achieves long term cost savings through reduced electrical consumption. The annual utility cost savings to the city has been estimated as $18,859.24 and the payback period for the installation costs is 3.2 years. ALTERNATIVES Council may choose not to accept the project or not to authorize the release of bonds and retention which would be contrary to the terms of the agreement and prior Council action.