AgdaPkt 2005-05-09 - Laserfiche WebLink

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�6! r�'- �. I�EP - � ORT , T'o the Hon�rable Mayor and City Council Frarn the Cit Mana er May 9, 2005 Subject . Authorization to Reduce the Retention Funds - Route 101/Ralston Avenue Interchange Improvements Project Recommendation Authorize the City Manager to reduce the amount of retention monies for the Route 101/Ralston Avenue Interchange Improvements Project, from 10% to 5% of the value of work completed to date (currently from $861,620 to $430,810). Background On August 11, 2003, City Council authorized the awa�d of this construction contract to O.C. Jones and Sons, in the amount of $12,426,983.00. As of the end of March 2005, the project is 63% complete, and paid for. Work on the project is progressing as anticipated. The majority of underground utility work, civil work (constructing or reconstructing roadways), and electrical work are complete. At this time, the major construction task is building the Island Parkway Bridge, which will carry traffic over the Marine Parkway northbound diagonal on-ramp. The construction of this bridge is the critical path activity, and will take us up to the end of the project. Concurrent with the building of the bridge, the north and southbound off-ramps, which involve surcharging to account for soil settlement, will also be completed. The project is anticipated to be completed by the last quarter of 2005. r This project is being built in accordance to Caltrans Standards Specifications and Procedures. Parts of the Caltrans Standard Specifications allow the Contractor to request the reduction of the retention for the project from 10% to 5%. The Specification goes further to say that if the Engineer finds satisfactory progress on the project, he may make this reduction. The City Standard provision does not carry this allowance; and therefore, this issue does not present itself very often in City projects. The Contractor has made this request, and staff finds that the project is progressing as planned. The surety of the Contractor has been made aware of this request, and is concurring with the reduction in writing. Therefore, staff is recommending the authorization be given to make this reduction. Alternative The alternative is not to authorize the reduction in retention. The result will be a protest from the Contractor who may file claims. Page 1 of 2