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<br />5 IC-1 <br /> <br />REPORT <br /> <br />To the Honorable Mayor and City Council <br />From the Cit Mana er <br /> <br />January 24, 2005 <br /> <br />Subject <br />Amendment No.3 to the Consultant Agreement with Mark Thomas & Company, Inc., <br />relating to the Ralston Avenue/Marine Parkway/Route 101 Interchange Reconfiguration <br />Project. <br /> <br />Recommendation <br />Approve Amendment No.3 to the Agreement with Mark Thomas & Company, Inc., for <br />providing supplemental construction support services for the Ralston Avenue/Marine <br />Parkway/Route 101 Interchange Reconfiguration Project, in an amount not to exceed <br />$118,600. <br /> <br />Background <br />Mark Thomas & Company (MTCo) is the Engineer of Record for this project, and was <br />chosen as the design consultant after an intensive selection process. They have led the <br />effort since the preparation of the environmental documents (1998), and subsequently <br />did the final design for the project. These two main tasks were done under an <br />agreement with the City of Belmont, (which was the lead agency for this project at that <br />time). Redwood City is now the lead agency, and has issued a follow-up contract for <br />the design modification after value engineering, prior to the bidding process (totaling <br />$2,436,681). Amendment No.1 was approved on February 9, 2004, to add <br />construction surveying and construction support ($377,430). Amendment No.2 added <br />the task of redesigning a bridge abutment, which will result in a construction cost <br />savings for the project ($48,000). <br /> <br />Amendment No.3 will supplement the budget for construction support. This <br />amendment has to be added, due to the fact that the project is encountering more <br />unforeseen and changed conditions than anticipated. In addition, the Contractor for the <br />project is requesting more detail drawings from the consultant, rather than relying on <br />field directives from the Resident Engineer. The Consultant is also helping with some of <br />the Requests for Information from the Contractor, which is far more voluminous than <br />anticipated. The project team is also proposing a different phasing plan in order to <br />shorten the construction duration, and therefore, lessening overhead expenses, and the <br />Consultant will be helping with the design. <br /> <br />Status Summary <br />Currently, the project is approximately 42% complete, with the bridge construction on <br />Island Parkway being the major remaining task. With the proposed phasing plan, the <br />project is estimated to be completed during the last quarter of 2005. <br /> <br />Page 1 of 2 <br />