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<br />July 24, 2006
<br />
<br />Subject
<br />Temporary Labor Services
<br />
<br />Recommendation
<br />By Motion, approve Amendment NO.3 to the agreement with Bay Span, Inc. of Vallejo, CA,
<br />to approve temporary labor services in the Public Works Services Department for the not-
<br />to-exceed amount of $190,000 and extend the agreement through June 30, 2007.
<br />
<br />Background
<br />On April 30, 2005, the City Manager approved an agreement with Bay Span, Inc. for
<br />temporary labor services in the amount of $60,000 through June 30, 2005. On May 23,
<br />2005, the City Council approved Amendment NO.1 extending the agreement to December
<br />31,2005 at the same unit prices and increased the not-to-exceed amount to $190,000. On
<br />August 22, 2005, Council approved Amendment NO.2 extending the agreement through
<br />June 30, 2006. This amendment extends the agreement entry level labor class unit price,
<br />modifies the mid-level labor class from one to two classes and unit prices, increases the
<br />senior level labor class unit price, and extends the length of the agreement from July 1,
<br />2006 through June 30, 2007, and approves additional funding in an amount not to exceed
<br />$190,000.
<br />
<br />The Public Works Services Department utilizes temporary labor services to fill short term
<br />gaps in full-time regular employee positions that are created by vacancies and/or seasonal
<br />peaks in work load. Temporary labor services are used to implement the seasonal leaf
<br />vacuum, crack sealing, and paving projects. Funds for temporary labor were approved by
<br />Council in the FY 06-07 Public Works Services operating budgets.
<br />
<br />Bay Span performs a thorough background check process and initial employee training for
<br />the temporary employees that the City accepts. Their insurance and worker's
<br />compensation coverage meet the City's requirement which reduces the risk to the City for
<br />the employees that are accepted for work assignments.
<br />
<br />Alternatives
<br />1) The City could directly hire casual labor to fill these needs. Bay Span provides a
<br />thorough background check and covers the workers compensation injury liability for
<br />these temporary workers. This provides a viable temporary worker at reduced risk
<br />exposure to the City.
<br />2) The City could use another firm for temporary labor services. Bay Span provides
<br />quality initial screening, background checks, and basic employee training for
<br />workplace behavior and has agreed to a diligent 7 -step procedure for hiring
<br />temporary labor. Other firms the Department has used in the past did not agree to
<br />these steps that meet the City's standards for hiring temporary labor.
<br />Temporary Labor Services Amendmenl3
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