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<br /> A1"1RC~fV\E ,..sT A "' 5.1E <br /> Page 12 <br /> PUBLIC WORKS SERVICES DEPARTMENT <br /> MEMORANDUM <br /> Date: February 26,2003 (revised) <br /> To: PWS Management Team <br /> From: Peter Ingram, Public Works Services Director <br /> SUBJECT: PWS DEPARTMENT PROCEDURE- <br /> HIRING TEMPORARY WORKERS FROM BAY SPAN INC. <br /> Confirming our understanding with Bay Span Inc., concerning the back-grounding of <br /> temporary workers to the same standards as new City employees, below Is the process for <br /> hiring temporary employees: <br /> . <br /> 1) PWS Manager contacts Bay Span to request temp employee(s) <br /> 2) Bay Span forwards PWS Manager resumes for review and selection <br /> 3) PWS Manager selects the temp employee{s) he/she is interested in hiring, and <br /> notifies Bay Span <br /> 4) Bay Span does background checks on the employee(s) <br /> 5) Bay Span emalls preliminary findings to the department hiring authority (director) <br /> and copies the Administrative Secretary (Bay Span follows up wtth formal letter to <br /> director, c/o of Jan Sherman, Indicating findings as previously transmitted via e-mail) <br /> 6) Director notifies managers of authorization to hire, <br /> Qf <br /> Director notifies managers that authorization is denied due to background problem <br /> 1) Hard copies of the initial e-mail and subsequent letter are filed in a secure location <br /> by the Administrative Secretary. No other copies are made/filed. <br /> ~ <br /> - <br /> Copy: HOR representative <br /> . ... - '..--,. . .--.,- ...~,. . ~...._----,.._..-.~.-"._.__._.._-.., .--.-. <br />