AgdaPkt 2004-12-13 - Laserfiche WebLink

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� 1 �-I REf='OR T To the Honorab'le Mayor and City Councii From the Cit Mana er December 13, 2004 Subject Consultant Agreement with Chaudhary and Associates, Inc., relating to the Ralston Avenue/Marine Parkway/Route 101 Interchange Reconfiguration Project. Recommendation Approve agreement with Chaudhary and Associates, Inc., for providing construction surveying and other related support for the Ralston Avenue/Marine Parkway/Route 101 Interchange Reconfiguration Project, in an amount not to exceed $95,877.60. Background � The subject project is currently under construction, and is approximately 40% complete. The majority of earthwork and embankment is substantially complete and the finro major items of work left are the bridge structure on Island Parkway over the northbound onramp, and various retaining walls. The project is scheduled to be completed in the fourth quarter of 2005 provided that we do not get an exceptionally wet winter. On February 2, 2004 an amendment of Mark Thomas and Company's (MTCo) contract was approved by this City Council to add, among other tasks, construction surveying to MTCo's existing design contract. MTCo is the Design Engineer of record for this project, was selected as the surveyor based on their qualifications. MTCo's budget was based on the Contractor requesting the minimal amount of surveying. MTCo has provided construction survey staking from the project inception in April until October. As it turns out, the Contractor requested more surveying services than staff anticipated. Furthermore, the survey crews that were provided by MTCo made more mistakes that acceptable. These mistakes created a very confrontational working relationship befinreen the surveyor and the Contractor. The shortfalls created a lack of confidence even after many changes implemented by the new Director of Surveying at MTCo. This task also caused much added tension between the project management team and the Contractor which in turn created more resource draining discussions and coordination efforts from all parties. For this reason, staff recommends a new surveyor to restore order and confidence in the project. MTCo will remain on the project to assist in design related and contract document interpretation issues. MTCo's budget for this task is only $258,900. Since the Contractor requested more surveying than anticipated, the balance remaining is only $4,850, for this task. Page 1 of 2