AgdaPkt 2004-07-26 - Laserfiche WebLink

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. •8i i ' 1 REPORT - To the Honorabie Mayor and City Council From the City Manager July 26, 2004 Subject Redwood City Recycled Water Project — Implementation Resources and Organization Recommendation 1. By Motion, approve professional services agreement with Whitley Burchett & Associates for program management services — Year One, and authorize the City Manager to sign agreement 2. By Motion, approve professional services agreement with Data Instincts for implementation of public information and outreach services — Year One, and authorize the City Manager to sign agreement 3. By Motion, approve one-year Sublease Agreement with PVG Management Inc. and Consent to Sublease Agreement with PVG Management Inc. and Providian Credit Union for the purpose of establishing a project office at 303 Twin Dolphin Drive in Redwood Shores, and authorize the City Manager to sign agreements Background In January 2002, the City Council accepted the WaterRecycling Feasibility Study forthe Redwood Shores. In August 2002 the City Council reviewed and accepted the final report - Water Recycling Feasibility Study for Redwood City. In the spring of 2003 City staff presented revised project alternatives that expanded the geographical area of the program in order to meet the goal of distributing 2,000 acre-feet per year of recycled water by 2010. At the same time, the City Council adopted a policy that precludes mandatory use of recycled water in existing residential areas. In August 2003 the City Council approved a broadly defined, flexible project, filed a California Environmental Quality Act Notice of Determination, and formed a citizen community task force to provide input on the implementation of the project. The Council charged the Task Force with the "goal to identify 1,946 acre-feet per year of potable water demand reductions by 2010, in a financially feasible manner, that avoids using recycled water at schoolyards, parks, and playgrounds". The Task Force completed their work in March 2004 and unanimously recommended that the City implement an alternative project that - through a combination of recycled water use, replacement of natural turf playing fields with synthetic turf, continued use of some groundwater, and additional water conservation programs - achieves their goal. The City Council accepted the Task Force Report and directed staff to return with various implementation actions for their consideration. On June 14, 2004 the City Council received a presentation from staff which outlined the many and significant challenges of successfully implementing the Task Force's project in a timely and efficient manner. Staff indicated that as many as 40 individuals will be contributing services and work products to the multi-year effort, and many of these project Page 1 of 4