AgdaPkt 2006-08-28 - Laserfiche WebLink

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6.1E Page 1 REPORT To the Honorable Mayor and City Council From the Ci Mana er August 28, 2006 Subject Amendment NO.1 to the Consultant Agreement with beals alliance, sport division for the Red Morton Community Park Synthetic Turf Field Installation Project Recommendation By motion, approve Amendment No. 1 to the agreement with beals alliance, sport division for providing supplemental construction support and administration services for the Red Morton Community Park Synthetic Turf Field Installation Project, in an amount not-to-exceed $74,600.00, bringing the total contract value to $274,275.00. Background On August 22, 2005, the City Council approved and authorized the execution of an agreement with beals alliance, sport division ("beals"), for providing design and related services for the Red Morton Community Park Synthetic Turf Field Installation Project. The amount of the original contract is $199,675. The construction value for this Project is approximately $4 million, which makes the design expenditure only 5% of the construction costs. This is extremely low compared to the usual range of 1 0-15%. The City is able to achieve this efficiency due to the fact that we have built these types of projects with this same consultant twice before, and the consultant will have the ability to tailor previous designs to this project, and adding any necessary technical updates. The project bid opening was held on July 26, 2006. All bids came in within 8% of the design estimates, and the low bid was 1 % above the estimate, which is considered very close in today's bidding climate. There were also very few questions during the bidding process, which indicates that the design was thorough and well presented. This amendment will authorize the consultant to provide further assistance to staff in administering the construction phase of this project. Their services will include construction support, which includes: responding to Contractor's questions, reviewing of submittals, regular construction observation, conducting weekly progress meetings, product substitution evaluation, Change Order evaluation, reviewing record drawings, and assisting in the project close-out procedures. These services will not only reduce the demand on staff time, but because the consultant is an expert in this specialized field of construction, they can be more efficient with their effort. The Consultant also has working experience with the apparent lowest responsible bidder. Page 1 of2 -