AgdaPkt 2003-10-13 - Laserfiche WebLink

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� � �� , :�. �. r --G I �REPORT� . To the Honorable Mayor and City Council --- ' . Fr`om fhe City Manager October 13, 2003 Subject Agreement between the Counry of San Mateo, City of Redwood City and the Redwood Ciry School District for the renovation of Fair Oaks School Field with Synthetic Turf. Recommendation To approve the Agreement between the County of San Mateo, the City of Redwood City and the Redwood City School District for renovation of the Fair Oaks School Athletic Field. Background On February 24, 2003 the City Council approved a plan to renovate the Fair Oaks School Athletic Field through a partnership between the County of San Mateo, the City and the Redwood City School District. On August 11, 2003 the firm of Beals Sport of San Jose was hired to provide necessary architectural services for the project with the presentation of the Award of Contract for construction anticipated tonighYs Council meeting. The Agreement before you represents a partnership between the County, City and School District with each agency participating in the renovation of the Fair Oaks School Athletic ` Field. The School District approved the Agreement on October 1, 2003 and the County Board of Supervisors approved the Agreement on October 7, 2003. The soccer only field will have a surface similar to that at Hoover School which has been an outstanding success. The Agreement is for a period of 10 years with the County contributing $300,000 in Community Development Block Grant money, the City contributing $625,000 in Capital Project money and the School District contributing $289,000 in proceeds from Measure B School Bond for pla�eld renovation for a total project of $1,214,000. When the City Council conceptually approved the project at the February 24, 2003 meeting, it was anticipated that the County would contribute $400,000 in CDBG funds. The County was only able to secure $300,000 in CDBG funds for this project. Since the Redwood City School District is only able to contribute its specified share, the Citywill have to make up the difference of $100,000. The Agreement stipulates the City as construction manager of the project and shall take the lead responsibilities for securing the project consultants, administering the bidding process and monitoring the construction process on behalf of the parties to this Agreement. It should be noted that the City will bear 100% of any additional costs should the project exceed the $1,214,000 estimate. � Once complete, the Parks, Recreation and Community Services Department will schedule the use of the new field for youth and adult sports organizations outside school hours. The City will also provide maintenance for the field which includes everyday upkeep and the