AgdaPkt 2003-10-13 - Laserfiche WebLink

Browse Search

�� r-� i REPORT � To the Honorable Mayor and City Council From the City Manager October 13, 2003 Subject � Water Recycling Project — Completion of Environmental Documentation Recommendation By Motion, authorize final Task Order No. 2 to the professional services agreement with CH2M HILL, Inc. for completion of California Environmental Quality Act (CEQA) documentation for the proposed Recycled Water Project Background On June 2, 2003 the City Council authorized Task Order No. 1 to the professional services agreement with CH2M HILL, Inc. to perForm additional CEQA documentation for the proposed Recycled Water Project. The scope of the Task Order included preparation of the Mitigated Negative Declaration Addendum document and the subsequent Response to Comments document. The addition of an addendum to the previously certified Mitigated Negative Declaration (MND) created additional work beyond the original scope of services, and Task Order No. 1 adjusted the agreement to include more time and budget. The _ agreement was increased by $15,000, from $46,000 to $61,000, with an extended date of completion from April 30, 2003 to March 31, 2004. All professional services and deliverable documents were completed and compiled by CH2M HILL on schedule and per staff direction, to meet City Council meeting deadlines of June 9 and July 28, 2003. Due to the number of written and verbal comments received, a much more voluminous body of work was required to respond to public comments. The final Response to Comments document included seven master responses and over 200 pages of materials and additional data. As of May, staff believed that the work that would be required could be covered by the additional $15,000; however, CH2M HILL advised staff in mid-July that more hours were being expended that estimated. Staff directed the consultant to continue work and meet established deadlines. As a result, and in order to close out the agreement with CH2M HILL, an additional Council authorization of $2,076.00 is required to pay for staff-authorized and completed work in total. Task Order No. 2 increases the final value of the agreement by $2,076, from $61,000 to $63,076. The date of completion shall be changed to October 13, 2003 in lieu of March 31, 2004. Alternative Do not authorize the agreement and give direction to staff. Fiscal Impact ` Sufficient funds are available in the Water Enterprise Fund Capital Improvement Program, Recycled Water Project.