AgdaPkt 2005-05-23 - Laserfiche WebLink

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~/F",z inquired if they would be interested in receiving a Request for Proposals (RFP) for the Toilet Replacement Program. In February, 20 interested companies received RFPs, of which three submitted detailed proposals. A selection team of City staff, and two City- retained, independent consultants reviewed and rated proposals. It was determined that two of the companies with substantial toilet replacement experience were highly qualified and could perform the project. San Jose Water Conservation Corp. was ranked first at that stage. Interviews of the two companies were conducted on April 21, 2005, utilizing the same selection team. San Jose Water Conservation Corp. was ranked first at the conclusion of that process as well. The agreement's scope of services, staffing plan and project schedule have been modified slightly during the intervening contract negotiations between San Jose Water Conservation Corp. and staff. Should the City Council authorize the Agreement, the project will commence on June 6, 2005 and be completed before June 6, 2008 at a not-to-exceed cost of $2,200,000. The program's budget includes the cost of toilet fixtures and materials, installation and a one year installation guarantee by contractor. The City's total estimated number of toilets replaced under this agreement will be 10,050 as delineated in Exhibit 'A' of the Agreement. Alternative Do not authorize the agreement and give direction to staff. Fiscal Impact Funds for this program are available in the Water Enterprise Fund Capital Improvement Manuel Rosas ' Ed veœtt Public Works Superintendent Public Works Services Director City Manager Attachments 1. Scope of Services (Exhibit "An to the Agreement) 2. Charges for Materials and Services (Exhibit liB" to the Agreement) Note: Full copy of agreement is available at the City Clerk's office.