AgdaPkt 2005-06-20 - Laserfiche WebLink

Browse Search

6..5A - / REPORT To the Honorable Mayor and City Council From the City Manager June 20, 2005 ':: Subject Amendment No.2 Extending Agreement for Parking Citation Processing and Adjudication (Turbo Data Systems, Inc.) for a Period of One Year Recommendation Adopt a resolution approving, and authorizing the City Manager to sign, an amendment to the agreement with Turbo Data Systems, Inc. for processing parking citations and administrative adjudication of appeals for a period of one year. Background In mid 1998 the cities in San Mateo County undertook a collective effort to select a private firm to collect and process parking citations. A Request for Proposal was issued, which resulted in four proposals being submitted. After a thorough evaluatjon, Turbo Data Systems was selected as the recommended vendor and all County cities entered into contracts with Turbo Data Systems effective July 1, 1999. The initial agreement term was for three years, which expired June 30, 2002. On June 10, 2002, Council approved an amendment to the agreement extending the term of this agreement for an additional three years, from June 30, 2002 to June 30, 2005. Turbo Data Systems has proposed renewing this agreement once again for a one-year term under the same terms and conditions contained within the current agreement. The only price increase to the City will be for the increased cost of postage for mailing reminder notices in connection with past due citations. After consulting with other finance directors in the county, we have learned that each are satisfied with Turbo Data although it is recognized that after six years with the same vendor good public policy dictates that another request for proposal should be issued to assess the prices and capacities of other vendors. Given the time constraints, the consensus opinion is for each agency to renew their existing contract with Turbo Data for one year and to collectively develop and issue a request for proposal in sufficient time for a recommendation to be provided to each contracting agency in advance of FY2006/07. Alternatives Council could elect not to renew this agreement and direct staff to request proposals from other vendors. Doing so would consume a substantial amount of staff time in preparing a request for proposals and evaluating the submitted proposals. Given Redwood City's size relative to the combined size of the other County cities, it would be very speculative and unlikely that a more favorable arrangement could be obtained if Redwood City proceeded separately.