MO 11-102 - Laserfiche WebLink

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City of Redwood City Council -Appointed Advisory Bodies Recommendations "ATTACHMENT 1" Manauement Partners Recommends 1. Reduce the number of formal Council -appointed advisory bodies from ten to six and establish advisory committees to provide professional or issue -specific input into the recommendation process (see recommended organization chart). Maintain the charter boards and commissions. Formal boards. commissions and committees — Council -appointed to provide information, advice and recommendations to the City Council. Supported by assigned staff liaison. Meetings must be posted and agendas and meeting minutes must be made publicly available. Community members are invited to attend and may provide public comment. Brown Act requirements apply. • Standina advisory committees — Board, Commission or Committee (BCC) -appointed to provide information, advice and recommendations to the formal body. Staff support is limited to meeting logistics, agenda posting and minutes. Meetings must be posted and agendas and meeting minutes must be made publicly available. Community members are invited to attend and may provide public comment. Brown Act requirements apply. • Ad hoc committees - Board, Commission or Committee (BCC) -appointed to address specific issues or areas of interest. Staff liaison is not assigned. Ad hoc committees serve as work groups of the BCCs and may involve broad community participation. Ad hoc committee meetings do not require formal posting of agendas or minutes. These committees report information, advice or recommendations to the Council -appointed BCC. 2. Designate a staff liaison to standing boards, commissions and committees and clearly define their role and responsibilities. Ad-hoc committees that are established to support the formal boards and commissions will be responsible for their own administration. 3. Reduce the overall number of meetings held by boards, committees, and commissions to maintain focus on policy objectives and minimize impact on staff resources. Hold formal commission meetings every other month or quarterly as recommended in the commission -specific recommendations that follow. Advisory or ad hoc committees will meet between formal BCC meetings and provide updates and recommendations at the standing commission meetings. 4. Encourage shared use of the Senior Affairs Advisory Committee to provide information, advice and recommendation on matters of interest and concern to the senior community. 5. Solicit regular input from community groups and stakeholders to maintain a broad perspective and diverse input on policy. Invite community members to participate on ad-hoc or issue -specific committees that are of interest to them. 6. Enact a sunset provision for all non -charter boards, commissions and committees to ensure advisory bodies are reviewed periodically, so they maximize the benefits they offer to the Council and community. 7. Adopt a term limit policy for all Council -appointed boards, commissions and committees to ensure broad community participation. 8. Establish a standard method for tracking hours of staff support for boards, commissions, and committees and report on the investment of time and resources annually. Management Partners