Agmt01 Cox Castle & Nicholson - Laserfiche WebLink

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David E. Schricker June 8, 2000 Page 3 We do our best to see that our clients are satisfied not only with our services but also with the fees and disbursements charged for those services. Therefore, if you have any question about or objection to a statement or the basis for our fees, we ask that you raise it promptly for discussion. If you object only to a portion of a statement, we ask that you pay the remainder, which will not constitute a waiver of your objections to the disputed portion. 5. Advance Deposit For Payments. No advance deposit for payments will be required at this time; however, in the future, we may request an advance deposit for our charges and for outside expenditures. The amount of such a deposit would not represent our estimate of the total charges and expenditures that may be incurred, but would only be a partial advance payment. The deposit amount would be applied, to the extent necessary, to cover our charges and outside expenditures as incurred. If such a deposit were to be posted, we might also ask the City to replenish the fund once the initial deposit amount has been expended, either in the same or a greater amount depending on the scope of amicipated charges and outside expenditures. Any amounts not paid from a deposit are due and payable upon receipt of each monthly statement. 6. Withdrawal From Representation. The attorney-client relationship is one of mutual trust and confidence. If the City has any questions at all about the provisions of this agreement, we invite such inquiries. We encourage our clients to inquire about any matter relating to our fee agreements or monthly statements that are in any way unclear or appear unsatisfactory. To protect ourselves, CC&N reserves the right to withdraw from this representation should the City not meet its timely payment obligations under this agreement, subject to any required judicial or administrative approvals and the relevant provisions of the Code of Professional Responsibility. This agreement is also subject to termination by the City upon reasonable notice for any reason. Other than as permitted by this agreement, CC&N will withdraw from representing the City only for good cause. Upon such termination, however, the City will remain liable for any unpaid fees and expenditures. 7. Duties Upon Termination Of Active Representation. Upon termination of its active involvement in a particular matter for which it has previously been engaged, CC&N will have no further duty to inform a former client of developments or changes in law which may be relevant to such matter in which CC&N's representation has terminated. Furthermore, unless CC&N agrees in writing to the contrary, CC&N will have no obligation to monitor renewal or notice dates or similar deadlines that may arise from the matters for which we had been engaged. 8. Document Storage Policies. CC&N's policy is to maintain documents in storage for a period of seven years after a matter is concluded. At the conclusion of that period, all documents in a file are destroyed and discarded. Accordingly, if there are any documents or papers that the City wishes to have removed from its file at the conclusion of our representation,