AgdaPkt 2011-09-12 - Laserfiche WebLink

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6.3.B. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager September 12, 2011 SUBJECT Implementation of Changes to Structures of Certain Redwood City Boards, Commissions, and Committees RECOMMENDATION 1. Waive First Reading and Introduce An Ordinance Amending Section 40.4.1 (Historic Resources Advisory Committee) to Reduce Number of Committee Members from Seven to Five; and 2. Adopt a Resolution Changing Name of the Architectural Review Committee (ARC) to the Architectural Advisory Committee (AAC), Modifying Duties, and Amending Appointing Authority; and 3. Approve Motion Dissolving the Home Improvement Loan Committee (HILC). BACKGROUND In December 2011, the City Council directed staff to conduct an organizational analysis to identify opportunities to streamline operations and add operational efficiencies, including a review of Redwood City's Boards, Commissions and Committees (BCCs). The purpose of reviewing the BCCs was to identify processes and /or structures whereby these committees could be managed or maintained with less staff support and also streamline processes to ensure maximal efficiency and effectiveness. The Council recognizes the value of the BCC's and community involvement and is balancing that with streamlining processes and procedures for both the staff and community we serve. In light of significant reductions in staff resources over the last two fiscal years, the Council felt it was imperative to examine the BCC structure and also identify best practices as it relates to recruiting for and assisting these groups. On June 27, 2011, the City Council discussed and approved a set of changes to the structures and procedures of a number of BCCs. These included reduced meeting schedules, greater use of ad -hoc committees, and an annual work plan with metrics relating to community participation and staff time involved in supporting the BCCs. The implementation of some of these recommendations requires formal action by the Council which is accomplished through the attached resolution and ordinance. More specifically the proposed changes subject to council approval tonight are: Historic Resource Committee • Reduce from seven (7) members to five (5).