AgdaPkt 2011-09-19 - Laserfiche WebLink

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6. 1. C. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager September 19, 2011 SUBJECT Purchase of One Backhoe Loader RECOMMENDATION Approve by motion, the purchase of one John Deere Model 301 SJ Backhoe Loader in the amount of $104,027.17 from Pape' Machinery Inc. of Newark, CA under the State of California's Multiple Award Schedule (CMAS) Contract #4- 08- 23- 0022A. BACKGROUND The Public Works Services Department's Water Utility Services Division currently has a 1986 model year backhoe which is scheduled for replacement under the City's Fleet Replacement Program guidelines. This backhoe is used on a daily basis for routine water and sewer construction projects, scheduled repairs and emergency responses. A team representing the Fleet and Water Utility Services Division has been working on replacing this backhoe and agreed that the John Deere 301 SJ backhoe meets the needs of the Water Utility Services Division. The John Deere 310 SJ backhoe offers improved safety features, lower maintenance requirements and lower emissions diesel engine over the existing backhoe. While conducting extensive procurement research, staff from the Fleet Division found that John Deere 310 SJ backhoe can be purchased through Pape8 Machinery under the State of California's Multiple Award Schedule (CMAS). The Redwood City Code, Chapter 2, Article VII, Section 2.80 (B) "Open Market Purchases" allows staff to purchase from vendor whose name has been awarded the same type of purchase contract by other public agency after competitive bidding process substantially equivalent to that prescribed by the City charter or Article. ALTERNATIVES • Do not approve the purchase of this backhoe. The operational requirements of the Water Utility Division would be adversely impacted, as the existing backhoe is extremely worn out from heavy daily use. The current equipment exceeds the City's replacement criteria. Continuing to invest in the repair of this backhoe does not meet economic guidelines for its current age and condition. • Direct staff to purchase a used backhoe.