AgdaPkt 2011-10-10 - Laserfiche WebLink

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6.3.B. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er October 10, 2011 SUBJECT Implementation of Changes to Structures of Certain Redwood City Boards, Commissions, and Committees RECOMMENDATION Waive Second Reading and Adopt An Ordinance Amending Section 40.4.1 (Historic Resources Advisory Committee) to Reduce Number of Committee Members from Seven to Five. BACKGROUND In December 2011, the City Council directed staff to conduct an organizational analysis to identify opportunities to streamline operations and add operational efficiencies, including a review of Redwood City's Boards, Commissions and Committees (BCCs). The purpose of reviewing the BCCs was to identify processes and/or structures whereby these committees could be managed or maintained with less staff support and also streamline processes to ensure maximal efficiency and effectiveness. The Council recognizes the value of the BCC's and community involvement and is balancing that with streamlining processes and procedures for both the staff and community we serve. In light of significant reductions in staff resources over the last two fiscal years, the Council felt it was imperative to examine the BCC structure and also identify best practices as it relates to recruiting for and assisting these groups. On June 27, 2011, the City Council discussed and approved a set of changes to the structures and procedures of a number of BCCs. These included reduced meeting schedules, greater use of ad-hoc committees, and an annual work plan with metrics relating to community participation and staff time involved in supporting the BCCs. The implementation of some of these recommendations requires formal action by the Council. On September 12, 2011, the City Council adopted a resolution making changes to the Architectural Review Committee including renaming to the Architectural Advisory Committee and by motion dissolved the Home Loan Improvement Committee. The Council also introduced an ordinance reducing the Historic Resource Committee members from five (5) to seven (7). This ordinance is now presented for adoption. ALTERNATIVES The Council could choose not to adopt this ordinance and the existing ordinance with seven (7) members would remain in effect.