AgdaPkt 2011-11-14 - Laserfiche WebLink

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6.2.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager November 14, 2011 SUBJECT Final Acceptance — Dove Beeger and Westwood Parks Play Area Renovation RECOMMENDATION Accept, by motion, the Dove Beeger and Westwood Parks Play Area Renovation Project and authorize the release of bonds and retention according to city procedures. BACKGROUND On January 24, 2010, Council awarded the construction contract for the Dove Beeger and Westwood Parks Play Area Renovation Project to CF Contracting of San Rafael, for $342,082. This project replaced the outdated play equipment at both parks. At Dove Beeger Park the large climbing structure in the school age play area and the tot lot's play equipment and fencing were replaced. Grass areas were renovated and concrete walkways were added. At Westwood Park, a fenced -in tot lot was installed with new play equipment. ANALYSIS The Dove Beeger and Westwood Parks Play Area Renovation Project was successfully completed in accordance with the plans and specifications for a total contract cost of $364,559.56. Two (2) change orders totaling $22,477.56 were issued, which is 6.6% more than the contract amount originally awarded, but within the authorized contingency amount. The change orders related to unexpected field conditions. The original renovation plans retained approximately 4,200 square feet of existing lawn at Dove Beeger Park but as the poor condition of the existing sod became apparent, staff determined that it was necessary to re -sod this area for an acceptable finished product. Construction at both parks began on January 24, 2010, and substantial completion was achieved on July 15, 2011, within the 170 days allowed by contract. Both parks were opened to the public as anticipated on July 15, 2011. As contractually required, CF Contracting concluded a 60 -day maintenance period of the new installations on September 15, 2011. ALTERNATIVES Council may choose not to accept the project, or authorize the release of bonds and retention which would be contrary to the terms of the contract and prior Council action.