AgdaPkt 2011-12-12 - Laserfiche WebLink

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6.1. B. - Page 2 The attached professional services agreement is solely for the first phase of the District formation and design of the joint trench along both sides of Middlefield Road. The first phase includes surveys and utility mapping, preparation of the legal description of the UUD, and the design of the preliminary Intent Drawings to be submitted to the utility companies for review and preparation of their electrical and communication designs. Based on recent discussions with PG&E, the design for their electrical distribution system and the preparation of the completed utility design drawings will take up to two years (originally they had stated three years, but staff was able to negotiate to two years) due to PG&E's backlog of other projects. Staff also asked if the City could assist in designing the electrical distribution system but were told this was not possible. Staff will continue to work with PG&E to expedite the electrical distribution design. When PG&E submits their final electrical design staff proposes to amend Bellecci's agreement to prepare the final design for the streetscape and joint trench design. This includes preparing the composite drawings for the joint trench based on the utility companies power and communication design, the streetscape plans, and the pro-rata spreadsheet that tracks the percentages of each utility companies facilities in the joint trench and is the basis for the City's reimbursement. Over the past several months, staff has met with the four utility companies (PG&E, AT&T, Comcast & Astound) to review and verify the boundary for the proposed District. The City has also met with the County (San Mateo County is currently awaiting engineering designs from PG&E for their Phase II Middlefield Road UUD) to coordinate the city/county joint trench designs and the streetscape plans at the jurisdictional limits. The estimated construction cost for PG&E's underground utility district portion of the work is $7.7 million. The City will draw from existing PG&E Rule 20A allocation funds for the joint trench design and construction. As of August 4, 2011, the city currently has $6.37 million in work credit allocation funding and an estimated $7.7 million by 2015. In addition, AT&T, Comcast and Astound will also participate in the underground district and pay their pro-rata share of the cost of the proposed joint trench and substructures. The City is responsible for contributing to the joint trench since the wooden utility pole- mounted streetlights will be removed and new streetlights installed. As of October 31, 2011, under the Gas Tax Construction Fund,-Underground Overhead Utility Program and Street Light Installation, the City has available $238,316 and $376,893, respectively for a total of $615,209. Upon completion of the joint trench design phase, staff will prepare a funding strategy for the construction that will include estimated pro-rata cost for all the utilities, the County of San Mateo's portion of the undergrounding and the City's portion of the undergrounding. In addition, funding requests will be proposed for the Middlefield Road streetscape improvements for such things as new crosswalks, new bus stops, street trees, new curb, gutter and sidewalks during the 2012-2013 Capital Improvement Program funding cycle. ALTERNATIVES