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' ��1�.SNi-O-RDWC 10/21/2011 <br /> CML-5029(028) <br /> SPECIAL COVENANTS OR REMARKS <br /> 1. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for <br /> specific phase(s) with an "Authorization to Proceed" and will not proceed with future <br /> phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE <br /> for that phase(s) unless no further State or Federal funds are needed for those future <br /> phase(s). <br /> 2. Any State and Federal funds that may have been encumbered for this project are <br /> available for disbursement for limited periods of time. For each fund encumbrance the <br /> limited period is from the start of the fiscal year that the specific fund was appropriated <br /> within the State Budget Act to the applicable fund Reversion Date shown on the State <br /> approved project finance letter. Per Government Code Section 16304, all project funds <br /> not liquidated within these periods will revert unless an executed Cooperative Work <br /> Agreement extending these dates is requested by the ADMINISTERING AGENCY and <br /> approved by the California Department of Finance. <br /> ADMINISTERING AGENCY should ensure that invoiccs are submitted to the District <br /> Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to <br /> avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's <br /> Office and the Department of Finance; in order for payment to be made, the last date the <br /> District Local Assistance Engineer can forward an invoice for payment to the <br /> DepartmenYs Local Programs Accounting Office for reimbursable work for funds that are <br /> going to revert at the end of a particular fiscal year is May 15th of the particular fiscal <br /> year. Notwithstanding the unliquidated sums of project specific State and Federal funding <br /> remaining and available to fund project work, any invoice for reimbursement involving <br /> applicable funds that is not received by the DepartmenYs Local Programs Accounting <br /> Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. <br /> These unexpended funds will be irrevocably reverted by the DepartmenYs Division of <br /> Accounting on the applicable fund Reversion Date. <br /> 3. The ADMINISTERING AGENCY will advertise, award and administer this project in <br /> accordance with the current published Local Assistance Procedures Manual. <br /> 4 Award information shall be submitted by the ADMINISTERING AGENCY to the District <br /> Local Assistance Engineer within 60 days of project contract award and prior to the <br /> submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. <br /> Failure to do so will cause a delay in the State processing invoices for the construction <br /> phase. Please refer to Section 15.7 "Award Package" of the Local Assistance <br /> Procedures Manual. <br /> 5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every <br /> six months commencing after the funds are encumbered for each phase by the execution <br /> of this Project Program Supplement Agreement, or by STATE's approval of an applicable <br /> Finance Letter. STATE reserves the right to suspend future authorizationslobligations for <br /> Federal aid projects, or encumberances for State funded projects, as well as to suspend <br /> invoice payments for any on-going or future project by .ADMINISTERING AGENCY if <br /> Program Supplement 04-5029-N008- ISTEA Page 2 of 3 <br />