AgdaPkt 2012-01-23 - Laserfiche WebLink

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6.1. C. - Page 2 for future federal funding for this project. The City has already received a$95k Planning Grant from the Bureau of Reclamation that will fund 50% of this portion of the work. Secondary to this task includes disinfection contact time testing for the City's Distribution, Storage, and Pumping Station, participation in regional funding efforts, assistance with regulatory compliance, and project implementation support. ANALYSIS On December 1, 2011, the City issued a Request for Proposals for the purpose of carrying out the aforementioned tasks; Whitely Burchett and Associates (WBA) was the only firm which submitted a response. WBA has brought substantial experience and knowledge of the complex funding and regulatory aspects of the City's Recycled Water Project since they began working for the City in 2004. WBA also brings scheduling, technical writing and coordination expertise to the project team, which are vital components of a successful project management strategy. WBA has already aided the City in receiving more than $5 million in federal and state funding for water conservation and recycling projects. Staff has reviewed WBA's proposal and fee and recommends that the City Council award a Recycled Water Project Consulting Services Agreement to Whitley Burchett and Associates in the amount of $399,930.00 for the purpose of carrying out Project objectives. The term of the agreement, with proposed scope and fee, lasts for a period of two years. ALTERNATIVES The work included in this scope of services could not be provided without the addition of city staff and resources. Doing so is likely to entail several months of delay in the project and result in a staff down-sizing at the end of the project phase. Staff believes that WBA's performance to date, their experience and expertise in the field, and their readiness to move quickly on critical tasks is a key efficiency factor. FISCAL IMPACT The City has received a$95k Planning Grant from the Bureau of Reclamation that will fund a portion of this work. The balance of the agreement, not covered by the grant, is covered by Water Revenue Bond proceeds. The City has issued a series of three Water Revenue Bonds to finance Phase 1 of the Recycled Water Project. Design, planning, and construction cost efficiencies, in addition to more than $5 million in unanticipated grant revenues, have allowed for a portion of Phase II funding, including this recommended agreement with WBA. The General Fund will not be affected. ENVIRONMENTAL REVIEW No environmental review has been completed for the purpose of this recommendation. If awarded, however, the scope of work includes a consideration of the environment and the potential for Phase II Project effects. The work will include a strategy for the implementation of required environmental review work under both NEPA (National Environmental Policy Act) and CEQA (the California Environmental Quality Act). It will address how the project applies to regional watershed management.by analyzing the ability to improve the quality of surface water or groundwater, improve the flow conditions of natural stream channels, and to provide water for habitat for threatened or