AgdaPkt 2012-02-13 - Laserfiche WebLink

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6.1.A. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er February 13, 2012 SUBJECT Amendment No.1 to Professional Services Agreement with David Powers and Associates for the 2580 EI Camino Real (Mel's Bowl site) Project Environmental Impact Report (EIR) RECOMMENDATION Approve, by motion, Amendment No. 1 of the Professional Services Agreement with David Powers and Associates to complete the preparation of the 2580 EI Camino Real Project EIR. BACKGROUND On February 7, 2011, the City Council executed an agreement with David Powers and Associates to prepare an EIR for the 2580 EI Camino Real Project. The original agreement, including sub-consultant work, was in the amount of $84,140 with a contingency of $12,621. On November 30, 2011, the City Manager authorized use of the contingency funds to cover the cost of additional work that was needed to address the unanticipated complexity of comment letters received on the Draft EIR and the additional technical work required of subconsultants to respond to the written comments, as well. The subconsultant was also asked to attend a Planning Commission hearing to respond to oral testimony received on the EIR. The City recently received two project appeal letters. ANALYSIS David Powers and Associates are now requesting an amendment to its contract in the amount of $13,224, which would bring the Agreement to $109,985. Because of the technical nature of comments received on the Draft and Final EIR and the coordination necessary to respond to those comments, the contingency fee was not sufficient. Additional work not included in the original scope of work includes work associated with a new appeal to the City Council. ALTERNATIVES Do not authorize execution of Amendment Number 1 with David Powers and Associates and direct staff to modify the scope of work or to work with another consultant.