AgdaPkt 2003-10-27 - Laserfiche WebLink

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T I D-1 REPORT To the Honorable Mayor and City Council From the City Manager October 27, 2003 Subject Amendment No. 1 to the Consultant Agreement with beats sport relating to the Fair Oaks Elementary School Sport Field Improvement Project. Recommendation Approve Amendment No. 1 to the agreement with beats sport for providing professional design consulting services for the Fair Oaks Elementary School Sport Field Improvement Project, for an additional amount of $29,638.00. Background In August 11 2003, the City Council approved and authorized the execution of an agreement with beats sport for providing professional design consulting services for the Fair Oaks Elementary School Sport Field Improvement Project in the amount of $86,250. This design portion of the agreement is complete, and only the construction support elements remain to be rendered. This project is being funded by the County of San Mateo through the Community Development Block Grant, the Redwood City Elementary School District, and the City's General Fund. At the time of the execution of the original contract, no electrical improvement was anticipated. The thought was to improve the field using synthetic turf with the budget that was prescribed. Staff wanted this project designed on a fast track in order to install the improvements before the winter rain, and have the facility ready for service before the beginning of the 2004 sporting season. At the conclusion of the conceptual design stage, it became evident that the budget will be able to accommodate new lighting for the field. Currently, the field does not have any lights for evening and night time sports. By installing the lights, the hours of use on the field can be extended significantly. This extension is consistent with the philosophy of using synthetic turf. The turf is designed for the heavy activity, and the lights enable a better utilization of the field, making the extra funds spent on synthetic turf yields more hours of play. Adjacent property owners have been contacted about the lighting and are in support. The design of the lights has to be approved by a State Architect, since it will be located on a school site. This amendment includes the effort to seek this approval. With the added amount of $29,638, the revised total of the agreement is $115,888.