AgdaPkt 2012-03-19 - Laserfiche WebLink

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6. 1. C. - Page 2 throughout the year as contractors begin projects near electrical facilities such as underground streetlights, traffic signal and communication conduits. Staff estimates there are approximately 1,500 USA requests per year. Although the firm's per unit price of $40 per call is the lowest of those submitted by the three proposers, the high number of USA locate requests was unforeseen and it is a significant driver of the cost increase. Staff recommends that the contract be amended for a term of no more than six months in addition to the increased funding necessary to maintain service through the extension period. During the time period covered by the Amendment, staff will issue another RFP to solicit proposals for the provision of electrical maintenance services. The proposals received will be reviewed and staff will bring the City Council a recommendation for executing a new agreement to provide electrical maintenance services soon after the start of the 2012 -2013 fiscal year. Moving forward, staff believes that a larger annual budget of $200,000 is appropriate to provide for electrical maintenance services over a 12 month period. ALTERNATIVES Because providing certain electrical maintenance services such as USA locate requests and traffic signal maintenance are required by law, it is not recommended to go without having a contract in place for electrical maintenance service. Cal -West submitted the lowest prices for each of the bid items as listed in the RFP and they have provided professional and timely service during the months they have been the City's electrical maintenance contractor. FISCAL IMPACT Funds for this Amendment were approved and appropriated by the City Council in the Fiscal Year 2011 -2012 Electrical Maintenance subprogram of the Public Works Services Departmental budget. ENVIRONMENTAL REVIEW The extension of a contract for continued services to electrical facilities and to mark the location of underground utilities is not a "project" pursuant to the California Environmental Quality Act (CEQA). Alternatively the agreement is categorically exempt under CEQA Guidelines § 15378(b)(2). MICHAEL GIBBONS PUBLIC WORKS SUPERINTENDENT