AgdaPkt 2012-03-19 - Laserfiche WebLink

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6. 1. F. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager March 19, 2012 SUBJECT Approve the Newly Created Boards, Commissions and Committees' Handbook RECOMMENDATION Adopt by motion the newly created Boards, Commissions and Committees' Handbook and authorize City Clerk to make amendments thereto as needed BACKGROUND The City Council directed staff to prepare a Boards, Commissions and Committee (BCC) Handbook to better assist BCC members perform their duties and understand their roles. ANALYSIS Per City Council direction, City staff worked to compile a document that is comprehensive and informative for current and incoming members of BCCs. The Handbook was reviewed by a variety of staff members and also three BCC members who provided input from a user's perspective. Since the idea is for this document to be available electronically, staff is requesting authority to alter some of its content when the need arises without Council approval. An example is if there is a change in any of the current mandatory requirements for BCC members, staff would consult with the Mayor and implement such changes without formal action. The changes would also be reviewed by the legal department prior to revisions to the Handbook. The newly created Handbook outlines the responsibilities and compliance requirements for Boards, Commissions and Committee Members. It touches on myriad topics from Form 700 to parliamentary procedures and its mail goal is to promote and reinforce success of this group of Council appointed volunteers. ALTERNATIVES Council could see no value in this publication and deny approval. Council could provide revisions to the document.