Laserfiche WebLink
6.3. C. - Page 2 <br /> records originating from the newly formed Successor Agency. Staff will now be able to <br /> adequately categorize these and apply appropriate retention periods. <br /> The purpose of the program is to apply efficient and economical methods to the <br /> creation, maintenance, preservation and disposal of all records managed by the City. <br /> The new retention schedules were written interactively with representatives from all <br /> departments participating in this iterative process which has led to a greater <br /> understanding within the organization of both the importance of a records management <br /> program and how to apply the records destruction policy timely thus avoiding the cost of <br /> unnecessary maintenance of documents lacking value to the organization or to the <br /> public. <br /> ALTERNATIVES <br /> 1. The Council can choose to modify the proposed retention period for any of the <br /> records series. <br /> 2. The Council could choose to not approve the resolution. <br /> 3. The Council could refer the schedules back to staff with additional direction. <br /> FISCAL IMPACT <br /> Anticipated savings both in labor and storage expenses. <br /> ENVIRONMENTAL REVIEW <br /> Not Applicable <br /> , <br /> (���n �1� '��`�. <br /> � <br /> SILVIA VONDERLINDEN <br /> CITY CLERK <br /> �� <br /> ROBERT B. BELL <br /> CITY MANAGER <br /> ATTACHMENTS <br /> -Draft Resolution <br /> -Records Retention Schedules (The following records retention schedules are protected <br /> by various U.S. and international intellectual property laws and cannot be disseminated <br /> to, or copied, or used in whole or part by third parties without GGS's prior written <br /> permission or by contacting the City Clerk). For the City Clerk's Records Retention <br /> schedule there is a revised file classification with retention MUFFS (MUNICIPAL <br /> UNIFIED FUNCTIONAL FILING SYSTEM) to be adopted by Council. <br />