AgdaPkt 2002-04-01 - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Counci From the City Manager April 1, 2002 Subject Purchase of a Xerox Document Center Copier 460 for the Parks, Recreation and Community Services Department, Community Activities Building Recommendation It is recommended that the City Council, by motion, approve the purchase of one Xerox Document Center 460 copier for the Parks, Recreation and Community Services Department, Community Activities Building. Background The Parks, Recreation and Community Services Department (PRCS) purchased its current Xerox 5355 copier for the Community Activities Building in May 1995. It is utilized by department staff from Administration, Parks, Building Maintenance, Custodial Maintenance, and as a back up for the Red Morton Center. Having made more than 775,000 copies over that time, it is at the end of its useful life. Our current maintenance agreement on this copier is over $4,000 per year. The PRCS Department wishes to utilize the Cooperative Purchase Provisions from the County of Los Angeles (BPA#071386404) with this purchase because we are pleased with the performance and customer service that Xerox has provided. Staff researched various Xerox models available and-selected a Xerox Document Center 460 as best meeting the needs of the department. In addition, Xerox will accept our current Xerox 5355 copier as a trade-in, thus reducing the purchase price.. Yearly maintenance will be approximately $1,400 per year. Alternative City Council could not approve the purchase of the copier. Fiscal Impact The cost of the Xerox Document Center 460 copier is $19,766.45 which includes the cost of the trade-in, tax, and delivery. Funds are currently available in the Administrative equipment budget to cover the cost of the purchase. Denise Monroe Corinne Centeno Ed Everett Administrative Assistant Director City Manager