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the contract from $400,500.00 to $446,965.00. Task Order No. 1 included staff authorized <br />additional services valued at $8,800.00. All work products related to record drawings have <br />now been accepted by the City Engineer. <br /> <br />On February 25, 2002, the City Council accepted the Redwood Shores Fire Station No. 20 <br />& Maintenance Facility Project from Rudolph & Sletten and authorized the City Manager to <br />release the contractor's Certificate of Deposit retention. <br /> <br />Other changes in DES scope - both minus and plus costs - occurred across the project <br />period, many related to the "El Nifo" storms of early 1998 that delayed the project by <br />nearly two months. Staff negotiated and managed changes administratively (and within <br />10% or less of total contract value) to keep the project moving, with the understanding that <br />the Council would need to authorize cumulative adjustments at the time the project is <br />closed. DES petitioned the staff for some additional consideration of unpaid hours from <br />the original construction period, in a letter dated Dec. 12, 2001. Staff has reviewed the <br />project records and verified those work activities that were driven by City decisions, but <br />were outside of the scope of the DES agreement (including sub-consultants). The primary <br />factor was the continuously wet conditions that caused delays, then changes in executing <br />the concrete aprons on both sides of the apparatus room, along with similar problems at <br />the SBSA maintenance facility site. The total outstanding amount that is recommended for <br />final paYment as this contract closes is $32,383.00. <br /> <br />Alternative <br />Do not approve the Task Order and give alternative direction to staff for contract closure. <br /> <br />Fiscal Impact <br />There are sufficient funds available in the Redwood Shores Fire Station & Maintenance <br />Facility project account within the Capital Improvement Program budget, in the amount of <br />$88,585. One final project expenditure is anticipated in the near future, for adding fuel <br />tanks monitoring equipment, estimated at $26,000. At that juncture residual funds may be <br />returned to fund balance for reallocation by the City Council. <br />Peter ingram~'~~'~ Ed E-ver~e~ ~~j'~- <br />Director, Public Works Services City M~c~ger <br /> <br />Attachment <br />Task Order No. 2 <br /> <br /> <br />