Agmt03 Moore Iacofano Goltsman - Laserfiche WebLink

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EXHIBIT "A" SCOPE OF SERVICES Moore lacofano Goltsman (MIG), Inc., will organize and conduct a series of three educational forums on urban design issues for the City of Redwood City. Kristen Pickus will serve as Project Manager for this project and will perform all work with assistance from other MIG staff as needed. MIG will work closely with the City to design, plan and produce the forums. While the forums will be Redwood City focused community events, they will be open to interested parties from throughout the region. It is assumed that the forums will be held in the fall and winter of 2003 on a Wednesday evening, from 6:00PM - 7:30PM, in Redwood City (exact dates and location to be determined). The forums may be preceded by an optional no-host reception and/or followed by an optional no-host dinner with the guest speaker. The Forum at Redwood City: MIG Scope of Services TASK 1: PROJECT MANAGEMENT AND COORDINATION Throughout the project, MIG's Project Manager will maintain regular contact with the City's Community Development Director and staff via telephone and email to ensure that all project activities are performed in a timely and well-coordinated manner. TASK 2: THE FORUM AT REDWOOD CITY (SERIES OF 3 EVENTS) Working with the Community Development Director and staff, MIG's Project Manager will develop, plan and staff a series of three educational forums. MIG's Project Manager will be available on-site as needed at the forums to facilitate and help ensure that the events run smoothly. MIG responsibilities: · Work with the City to identify and select the topics and potential speakers for the forums; · Invite and confirm the guest speakers, including coordinating with them about their presentation, assisting with any travel arrangements, and collecting their bios and any handouts; · Prepare a simple, one-page flyer to be used as an invitation to each forum; · Work with the City to coordinate meeting logistics, including the mailing list, venue selection, room set-up, and catering arrangements if needed; · Prepare meeting materials including an agenda, sign-in sheet and handouts (if available); · Facilitate and staff the forums; · Prepare a brief written summary of the forum results; and · Draft speaker thank you letters for the City to sign. City responsibilities: · With guidance from MIG, coordinate ail logistics for the forums, including securing meeting locations, coordinating room set-up, making all catering arrangements, and securing any needed audio-visual equipment (it is assumed that the City will pay for any costs incurred for any of these items); · Produce and maintain a mailing list; · Reproduce and mail or distribute the invitation flyers; · Collect and process any registrations/RSVPs for the forum if needed; · Duplicate any handout materials; · Produce nametags; and · Assist with check-in and on-site logistics the day of the event. Agreement under $10K 4 City Attorney Approved Version 090103