AgdaPkt 2012-06-18 Special - Laserfiche WebLink

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6.1.C. - Page 4 ATHLETIC FIELD DEVELOPMENT PROIECT SUPPORT SPONSORSHIP & FUNDING AGREEMENT MEMORANDUM OF UNDERSTANDING BETWEEN: Community Sports Development Council, Inc. A Non Profit Funding & Sponsorship Alliance Referred to as "CSDC" AND: City of Redwood City Parks and Recreation. 650-780-7253 (Hereinafter referred to as "Recipient" ) Re: Funded & Supported Project: Soccer Field - Synthetic Sports Re- Surface CSDC Alliance Sponsorship & Support — 2012 Funding Program The CSD Council, Inc. is a national alliance of manufacturers, non profit organizations, national corporate partners and key vendors and sponsors. CSDC and the Recipient have entered into discussions, design and planning to explore the potential to invite certain CSDC national alliance members to participate in the partial and like kind donation of critical components and services necessary for the manufacture, delivery and installation of new all weather synthetic athletic fields and track at the Recipient's project location. Project Location: City of Redwood City, California These discussions and resulting invitations have been well received by the respective alliance members to the point that the CSD Council, Inc. has issued a"Project Approval Letter" to Recipient. That Project Approval Letter, has been transmitted to Recipient and calls for moving to the next step in this process by developing and executing this mutually agreeable Memorandum of Understanding that will provide a specific framework and process to move forward with the donation and installation of the above referenced synthetic sports fields. This Memorandum of Understanding is designed to allow the staff of Recipient to process the proper authorization and approval to move forward with this sponsored installation in a timely manner and process. It is anticipated that the process and framework for such installation will be as follows: 1. Agreement to Sponsor & Partial Donation . The CSD Council, supported by its applicable alliance members, hereby agree to draw up various individual material purchase orders & installation service order documents which will be transmitted to and approved by each of the participating CSDC alliance sponsors and suppliers who will be involved with this project. The terms and conditions within these documents will reflect the agreement of each alliance member to engage in and provide a like-kind partial donation of the sponsorship of necessary project materials and components that will be supplied and delivered to the project site. Each respective alliance member/sponsor will also sign and approve the Supply and/or Installation Order to lock in their respective commitments, at the appropriate time and prior to delivery and installation. I. Soccer Field Playing Surface : Preliminary size estimate: 72,000 square feet (+ -)- To be confirmed $260,980 Integrated & Installed Turf System, Crumb Rubber Infill & Install Contractor— All are like kind partial donations Break Down of your cost: Turf System Mill Production: $134,400 + Turf Install Company: $92,020 + Crumb Rubber $34,560 Note: There may be minor adjustments once the final artwork configuration is determined and wastage is accounted for) $15,000 Standby Allowance for Site Work & Crushed Rock Base Repairs — Your project may need some site work done after the existing turf field has been removed from the project site. This potential cost can be minimized if the removal and demo of the old turf field is done with care as to not disturb the existing base. This $15k is an estimated allowance for a typical final grading. $275,980 * Total Estimate and Cost Goal for Recipients Cost of Turf Installation+ shipping from Georgia Mill (estimated at $6400) *These numbers are sponsored goals that have a gootl chance of being finalized provitled only a minimal amount of site work is needed for base repairs. It is also untlerstood that the City of Redwood City will be responsible for the removal of the existing turf field. This is our best estimate basetl on the information the parties have at the time this MOU is signed. We will neetl to focus in on confirming and adjusting these numbers in the coming weeks. Also Note: The combine total sponsoretl size antl cost shall be reflected on the attached "Atltlendum A- Preliminary Fieltl Schematic Layouts" incorporatetl by reference to this MOU. ATTY/AGR/2012.071/MOU BTWN THE COMMUNITY SPORTS AND FAIROAKS SYNTHETIC TURF Page 1 of 5