AgdaPkt 2012-06-25 - Laserfiche WebLink

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6.1.F. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er June 25, 2012 SUBJECT Renewal of Agreement with Athens Administrators to Serve as the City's Third Party Administrator (TPA) for Workers' Compensation Services RECOMMENDATION My motion, authorize the City Manager to execute the renewal of the agreement between the City of Redwood City and Athens Administrators to act as the TPA for the City's self-insured workers' compensation program for $150,000 for fiscal year 2012- 2013 and $155,000 for fiscal year 2013-2014. BACKGROUND The City of Redwood City is a self-insured employer under California Workers' Compensation laws. In order to administer the self-insured program, the City retains the services of a TPA to ensure the City is in compliance with the various regulations and procedures that govern a self-insured workers' compensation program. Athens Administrators has served as the City's TPA for three years and staff has worked collaboratively with and is satisfied with Athens Administrators' proactive approach to case management that has proven to be effective. Claims file review meetings are conducted quarterly between Athens, Human Resources, and departments. Management and employees have expressed their satisfaction with Athens Administrators performance and claims management. Based on the above factors, staff is requesting that Council authorize the renewal of the Athens Administrators agreement for TPA services for $150,000 for fiscal year effective July 1, 2012 through June 30, 2013, and $155,000 for fiscal year effective July 1, 2013 through June 30, 2014. ANALYSIS N/A ALTERNATIVES Council could direct the Human Resources department to initiate a Request for Proposals for TPA services. Based on the City's positive results with Athens Administrators and the desire to have continuity in effective claims management, this option is not recommended at this time.